---
title: "Fill in a form during an activity"
url: "https://docs.4hse.com/forms/fill-in-a-form"
description: "The two moments when 4HSE prompts a form, and how the completed data reaches the certificate."
---

# Fill in a form during an activity

You never go looking for a form: the system prompts it when it is due. There are two moments, depending on the kind of activity.

## The attendance register is filled in during the session

[Section titled “The attendance register is filled in during the session”](#the-attendance-register-is-filled-in-during-the-session)

This is the case of the course attendance register.

1.  In the **Sessions** section, click a session date. The **Form completion** button becomes active in the toolbar.
2.  Click the icon: the forms associated with that context open.
3.  Select the form, fill it in and save.

## Every other form is filled in with the certificate

[Section titled “Every other form is filled in with the certificate”](#every-other-form-is-filled-in-with-the-certificate)

For every other form type, completion is tied to producing the evidence.

1.  Start the certificate creation for an action that has [linked forms](/forms/configure-a-form). Before finalising it, 4HSE shows the linked forms window.
2.  Click **Fill** next to the form to open it.

![The linked forms window, before the certificate is created](/_astro/related-forms-2.DDvm4GjT_OKan8.webp) 3. Enter the data and sign where required. 4. Click **Save**. The form is attached to the certificate and can no longer be edited.

![Creating the certificate once the forms are completed](/_astro/related-forms-8.C29VpDT6_1zMAgx.webp)

The data collected becomes an attachment to the certificate being issued.

## Draft or final save

[Section titled “Draft or final save”](#draft-or-final-save)

While it is being filled in, a form is in one of two states.

**Draft** keeps the data entered without completing the form. The form stays editable and can be reopened to complete or update the information.

**Final save** confirms completion and closes the process. After it the content can no longer be edited, and the form becomes part of the document it is attached to.

## What the final save produces

[Section titled “What the final save produces”](#what-the-final-save-produces)

Attendance register

a document attached to the session date

Any other form

an attachment to the certificate being issued

File format

`.html`

When the form generates a document, 4HSE asks in which folder of the file system to store it, so it is archived in the project folders and reachable from the certificate at the same time.

![The completed form attached to the certificate](/_astro/related-forms-9.DfA0-eYW_YhVcz.webp)

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