---
title: "Add a New File"
url: "https://docs.4hse.com/guides/file-management/documents-adding-file-folder"
description: "How to add, upload, and organize files and folders in the 4HSE archive."
---

# Add a New File

Users can add or upload documents within the software’s **file archive**, either at the **project level** or within a **specific office**.

The archive functions as a complete file system where uploaded documents can be organized into **folders** and **subfolders**.

Documents uploaded at the **project level** are also accessible from the archives of all offices added to the platform. These are considered general-purpose documents, **valid for all included offices**. On the other hand, documents added through the **office menu** are only relevant to the specific office they belong to.

## Uploading a File at the Project Level

[Section titled “Uploading a File at the Project Level”](#uploading-a-file-at-the-project-level)

1.  Open the project menu and select the **Files** section.
    
2.  Select the target folder and upload the file by clicking **New**
    
    and choosing **New File**
    
    , or alternatively by dragging it into the desired folder.
    
    If you need to create a new folder, you can do so directly from the toolbar by clicking the **New Folder** button. ![documents-adding-file-folder-img1](/_astro/documents-adding-file-folder-1.POtZ7yGX_Z20FMjh.webp)
    

## Uploading a File Within an Office

[Section titled “Uploading a File Within an Office”](#uploading-a-file-within-an-office)

1.  Open the **office menu** and select **Files**.

![documents-adding-file-folder-img2](/_astro/documents-adding-file-folder-2.BATo0dcr_1EJ5Yu.webp)

2.  Select the target folder and upload the file by clicking **New**
    
    and choosing **New File**
    
    , or alternatively by dragging it into the desired folder.
    
    If you need to create a new folder, you can do so directly from the toolbar by clicking the **New Folder** button.
    

## Renaming Files

[Section titled “Renaming Files”](#renaming-files)

Once a file has been uploaded, you can rename it by right-clicking on the file and selecting **“Rename”**.

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