---
title: "Adding Offices and People"
url: "https://docs.4hse.com/guides/first-steps/insert-offices-and-people"
description: "Guide to adding operational offices and people to a 4HSE project, with attributes and details."
---

# Adding Offices and People

The Offices section of your project lists all the operational **offices** you’ve added.

To **add a new office**, simply click the “New” button and fill in the required fields.

![office-list](/_astro/insert-offices-and-people-1.CmoQxV5f_ZCIET2.webp)

By right-clicking on the **grid header**, you can select **additional information** to display in the list of offices. This feature is crucial for effective data export and import via .csv files (only displayed data is exported). From the **toolbar above**, in addition to creating, modifying, and deleting an office, you can also **import/export data in CSV format**.

![grid-header-setting](/_astro/insert-offices-and-people-2.B9-P1kBu_Zc2AfX.webp)

Selecting a single office from the list opens a detail area for that office, containing the following sections:

-   **Details**: Contains the detailed fields for the office, the option to view its history
    
    , and the ability to initiate project-level prints
    
    .
-   **Attributes**: (see Attributes section)
    

## Attribute Management

[Section titled “Attribute Management”](#attribute-management)

The **Attributes** area allows you to enrich resources with specific information by associating customized details. Each attribute is defined by:

-   **Name:** The identifier of the attribute.
-   **Unit of Measure:** If applicable, the unit in which the value is expressed.
-   **Value:** The actual data of the attribute.

### Add an Attribute

[Section titled “Add an Attribute”](#add-an-attribute)

To add a new attribute, select the **New** icon

in the toolbar. At this point, two options are available:

-   **Standard Attribute:** Selecting this option will open a dialog box with a list of predefined attributes. This allows you to quickly associate common and structured information.

![new standard attribute](/_astro/insert-offices-and-people-3.Dc-hd59o_Z2fFfA0.webp)

-   **Custom Attribute:** If the desired information is not available among the standard attributes, you can create a custom attribute. Simply select **Add custom attribute** and freely define the name, unit of measure, and value.

![new custom attribute](/_astro/insert-offices-and-people-4.BYGeYRdI_1CkP3P.webp)

### Edit and Delete

[Section titled “Edit and Delete”](#edit-and-delete)

You can **edit** any attribute (standard or custom) by simply double-clicking on the desired field. To **delete** an attribute, select it and click the **Delete** icon

in the toolbar.

### Practical Example

[Section titled “Practical Example”](#practical-example)

Consider the “Turin Office” resource. You can associate attributes such as:

-   **Name:** Square Meters
    
-   **Unit of measure:** sqm
    
-   **Value:** 1500
    
-   **Name:** Wall Height
    
-   **Unit of measure:** m
    
-   **Value:** 3.2
    

## Person

[Section titled “Person”](#person)

The **Person** section collects the **personal data** of all personnel involved in the project, whether internal or external. From the **toolbar above**, you can:

-   **Add** a new employee or external person by selecting
    
    .
-   **Quickly search** for a person by first or last name.
-   **Import/export** user lists in .csv format using the
    
    and
    
    icons.
-   **View** inactive person by clicking on
    
    .

By selecting a person, you can view their **details**, organized into different tabs. Each tab displays specific elements related to the selected person, if present:

-   **Details:** Shows personal data and basic information. For more on “Associated user” and “User permissions,” refer to the [Related User](/guides/permissions/related-user) and [Permissions System](/guides/configurations/permission-system) sections.
-   **Contacts**, which allows you to enter various contact channels.

-   **Work Phases:** Displays the work phases associated with the person.
-   **Duties:** Lists the duties held.
-   **Homogeneous Groups:** Shows the homogeneous groups they belong to.
-   **Organizational Units:** Indicates the relevant organizational units.
-   **Safety Organizational Chart:** Details the specific roles assumed in the context of safety.
-   **Actions:** Lists assigned preventive actions.
-   **Events:** Contains a list of accidents, near misses, or non-conformities in which the person was involved.
-   **Attachments:** Displays documents attached to the person.

In addition to modifying personal data, you can **view the history** of changes by clicking the

icon and **print the summary sheet** for the person via the

icon.

![person section](/_astro/insert-offices-and-people-5.C60sAW9E_1NdDll.webp)

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