---
title: "Person Permissions"
url: "https://docs.4hse.com/guides/permissions/person-permissions"
description: "Guide to managing permissions for the Person entity in 4HSE, controlling access to collaborators' data and deadlines."
---

# Person Permissions

In 4HSE, the **Person** entity represents a real individual registered in the system with their personal information.

## Permission Groups for Person

[Section titled “Permission Groups for Person”](#permission-groups-for-person)

Permissions for the “Person” entity are managed by assigning users to predefined groups. Available roles include:

-   **Manager**
-   **User**
-   **Guest**

4HSE also features the **Related User**: a user directly linked to a specific person. This functionality complements standard permission assignment through groups.

## Permission Overview by Role

[Section titled “Permission Overview by Role”](#permission-overview-by-role)

The following table summarizes the capabilities of each permission group.

Group

Person Permissions

**Manager**

Read and write permissions  
Can link entities to the person (work phases, equipment, etc.)  
Can manage the person’s permissions and groups (only if also a **Project Admin**)

**User**

Read-only permissions  
Can view entities associated with the person

**Guest**

Read-only permissions on a limited set of data  
Can view only certain sections (**cannot** access **Administration**, **Attachments**, and **Events** sections).

## How to Set Person Permissions

[Section titled “How to Set Person Permissions”](#how-to-set-person-permissions)

To configure permissions for a Person:

1.  Open the Person’s detail page;
2.  Select **Administration** from the menu, then the **Permissions** submenu;
3.  The section has two tabs: **Groups** and **Users**;
4.  Selecting **Groups** shows the predefined groups for the person and the users in each group;
5.  In the **Details -> Users** section, you can view the users in each group;
6.  To add a user, click “New” and enter their email address.

![Person Permissions Section](/_astro/person-permissions-1.BFKfrOkH_1YUGi7.webp)

To see the users who have been granted direct access to the Person, select the **Users** tab.

This site is protected by reCAPTCHA and the Google [Privacy Policy](https://policies.google.com/privacy) and [Terms of Service](https://policies.google.com/terms) apply.