---
title: "Issue a hot work permit"
url: "https://docs.4hse.com/permit-to-work/issue-a-hot-work-permit"
description: "A complete walkthrough: authorising a welding job for two hours, with a mandatory form and a QR code to verify it on site."
---

# Issue a hot work permit

In this tutorial you authorise a **welding job** in an area of a plant. The work must be approved only after the due checks, last **a few hours**, and be **verifiable on site** by a supervisor or an inspector.

At the end you will have issued a permit that expires by itself and can be checked with a phone.

The same flow applies to the other high-risk permits — confined spaces, electrical work, work at height — and, in its simplest form, to authorising a person’s site access.

## 1\. Create the procedure

[Section titled “1. Create the procedure”](#1-create-the-procedure)

The permit is issued through an action of type **Procedure**.

1.  Open the project and go to the office concerned.
2.  Go to **Actions → Procedures** and create a new procedure, for example **“Permit to Work – Hot work”**.
3.  Set its validity and the other parameters.

![Creating the hot work procedure](/_astro/permit-to-work-1.YrCkyyLA_ZniLMe.webp)

## 2\. Add the required form

[Section titled “2. Add the required form”](#2-add-the-required-form)

In the **Linked forms** tab of the procedure, add the forms that must be completed for the permit to be authorised. 4HSE provides ready-made, regulation-compliant PTW forms: general work permit, hot work permit, confined space entry, electrical work, work at height.

Add the **Hot work permit** form. It gathers what the authorisation needs: performing company and contract coordination, location, fire-risk classification of the area, fire prevention measures, start and end time of the work.

Mark it as **Required**.

![The Linked forms tab with the form marked as required](/_astro/permit-to-work-2.Yk8-CCwL_1HQRAU.webp)

This flag is the heart of the mechanism: the permit cannot be issued until the form has been completed. Forms without it stay optional — see [Configure a form on an action](/forms/configure-a-form).

## 3\. Associate the worker

[Section titled “3. Associate the worker”](#3-associate-the-worker)

Associate the **person** to be authorised with the procedure: in our case the welder who will do the job. The permit is then issued to a named individual, exactly like a nominal authorisation.

![Associating the worker with the procedure](/_astro/permit-to-work-3.CqW5Rdum_13U5B6.webp)

## 4\. Issue the certificate with the form

[Section titled “4. Issue the certificate with the form”](#4-issue-the-certificate-with-the-form)

From the [scheduler](/scheduler-and-notifications/), find the deadline for the person associated with the procedure and start the **certificate creation**.

Because the procedure includes a required form, 4HSE opens the **Forms linked to certificate** window:

-   the forms are listed, and the **Required** column shows which are mandatory;
-   each has a **Fill** link;
-   the **Create certificate** button stays **disabled** until the required form is completed.

![The linked forms window, with Create certificate disabled](/_astro/permit-to-work-4.TjRK-Y8k_1vjjTA.webp)

Click **Fill** to open the hot work form, complete its fields, apply the signatures where required, and save.

![Filling in the hot work permit form](/_astro/permit-to-work-5.CIvvQ5RO_Z1CUIUA.webp)

Now **Create certificate** is enabled. In the **New certificate** window, turn on **Time precision** and set the release and expiry with their **Hour**: release at 13:00, expiry at 15:00 — a **two-hour** permit.

![Issuing the certificate with Time precision on](/_astro/permit-to-work-6.CE0roTuo_24MkN3.webp)

The permit is now **valid** — see [Permit statuses](/permit-to-work/permit-statuses) — and the completed form is part of it.

## 5\. Generate the QR code

[Section titled “5. Generate the QR code”](#5-generate-the-qr-code)

From the certificate detail, click **Verification QR**. 4HSE produces a signed, temporary link and its QR code — see [Generate the verification QR code](/permit-to-work/generate-the-qr).

![The certificate detail with the QR window](/_astro/permit-to-work-7.CjPFJA87_Z1FJ53i.webp)

Show it on screen, print it, or attach it to the permit document.

## 6\. Verify the permit on site

[Section titled “6. Verify the permit on site”](#6-verify-the-permit-on-site)

The supervisor scans the QR with their phone. The public page opens, without any 4HSE account, and shows the permit’s status recalculated in real time.

![The public verification page showing the Valid status](/_astro/permit-to-work-8.Cr2If4Fk_2kI34X.webp)

## What you have achieved

[Section titled “What you have achieved”](#what-you-have-achieved)

A welding job authorised to a named worker, documented by a form that could not be skipped, valid for exactly two hours, and verifiable by anyone with a phone. After 15:00 the same QR will show **Expired** — with nothing to close by hand.

See [Time-bound validity](/permit-to-work/time-bound-validity) and [Public verification](/permit-to-work/public-verification).

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