---
title: "PPE delivery"
url: "https://docs.4hse.com/ppe-delivery"
description: "How personal protective equipment is organised in 4HSE: equipment, deliveries, inventory and the signed delivery record."
---

# PPE delivery

Personal protection sets out which PPE each worker is due and records that it was actually handed over.

It is a [prevention and protection action](/prevention-and-protection/), so it follows the common cycle. What changes is the vocabulary — equipment and deliveries — and the certificate, which works as a receipt.

## Equipment and deliveries

[Section titled “Equipment and deliveries”](#equipment-and-deliveries)

-   **PPE equipment** defines the assignment: this device is assigned to these workers.
-   **PPE deliveries** record the handover: when it happened, how many items, to whom.

![PPE equipment: the assignment](/_astro/ppe-management-2.DyvL1aBP_2sbP6k.webp)

![PPE deliveries: the handover](/_astro/ppe-management-4.DBYjWiI5_Z1FVXt9.webp)

The distinction matters more here than anywhere else, because the two answer different questions. The assignment says what a worker _should_ have; the delivery says what they _were given_. A worker with an assignment and no delivery is not protected — they are declared.

## The inventory

[Section titled “The inventory”](#the-inventory)

PPE is the only type where the action is linked to **stock**. A device registered in the inventory carries a quantity and an expiry, and issuing a delivery certificate decrements the available quantity automatically.

If the device is not inventoried, the delivery still works: the expiry is set by hand instead of being inherited from the stock item.

## The certificate is a receipt

[Section titled “The certificate is a receipt”](#the-certificate-is-a-receipt)

The delivery certificate attests that the worker received the equipment. This is why PPE is the type where the signature matters: the document is proof of handover, and a checklist or a signed record can be attached to it.

When a worker receives several devices at once — on hiring, on a change of role, on wear — there is a dedicated procedure that handles them together and produces a single signed record: [Deliver several PPE items at once](/ppe-delivery/multiple-delivery).

## What to do here

[Section titled “What to do here”](#what-to-do-here)

The procedures are the common ones: [create the assignment](/prevention-and-protection/create-an-action) · [add the recipients](/prevention-and-protection/add-recipients) · [schedule a delivery](/prevention-and-protection/schedule-a-session) · [record the outcome](/prevention-and-protection/record-the-outcome) · [issue the certificates](/prevention-and-protection/issue-a-certificate).

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