---
title: "Safety roles"
url: "https://docs.4hse.com/safety-roles"
description: "What an office's safety organization chart is, how roles are defined and who holds them, and how they connect to actions and notifications."
---

# Safety roles

The **safety organization chart** shows who, in an office, has a task in managing safety: the employer, the safety officer, the supervisors, the fire wardens and first aiders, the occupational physician. Each task is a **safety role**, and each role has one or more holders.

The chart belongs to an [office](/company-offices-and-workers/) and is found in its menu, under **Safety org. chart**.

## Roles are defined on the office

[Section titled “Roles are defined on the office”](#roles-are-defined-on-the-office)

There is no fixed list of roles. Each office has its own, each with a name and a description of its duties. They can be created from scratch, copied from another office or taken from the 4HSE templates, which contain the most common roles.

A role’s description is also the list of duties printed in the appointment letter.

## Who holds a role

[Section titled “Who holds a role”](#who-holds-a-role)

A role is held by people of the office, employees or external, for example a consultant appointed as safety officer. A role can have several holders, like the fire wardens, and a person can hold several roles.

Every assignment has an [existence period](/first-steps/existence-periods): the date from which the person holds the role and, if there is one, the date they stop. A concluded assignment stays in the history.

## What connects to a role

[Section titled “What connects to a role”](#what-connects-to-a-role)

-   **Required actions**: the role’s **Actions** tab lists the prevention actions the role requires, for example the refresher course for fire wardens.
-   The role’s **Certificates** and **Attachments**.
-   **Roles on actions**: a safety role can be chosen as Manager, Assignee or Watcher of an action. Notifications then go to all its holders at that moment.
-   **Recipients**: a role can be the recipient of a prevention action.

The Manager, Assignee and Watcher roles of an action are not the same as safety roles: they say who handles that action (see [Set default roles for new actions](/prevention-and-protection/default-roles)).

## The chart’s documents

[Section titled “The chart’s documents”](#the-charts-documents)

For each holder you can print the **appointment letter**, and for the whole office the **safety organization chart**.

## Procedures

[Section titled “Procedures”](#procedures)

-   [Create the safety roles of an office](/safety-roles/create-roles)
-   [Assign a safety role](/safety-roles/assign-a-role)
-   [Print an appointment letter and the safety organization chart](/safety-roles/print-appointment)

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