---
title: "Assign a safety role"
url: "https://docs.4hse.com/safety-roles/assign-a-role"
description: "How to record who holds a role of the safety organization chart, from the role or from the person's record, and since when."
---

# Assign a safety role

A role can have several holders and a person several roles. See [Safety roles](/safety-roles/).

## From the role

[Section titled “From the role”](#from-the-role)

1.  Open the office, choose **Safety org. chart** and select the role.
2.  Open the **People** tab and click the **New** icon.
3.  In the **Associate person** window, select one or more people of the office, employees or external, and confirm. The list leaves out anyone who already holds the role.

## From the person’s record

[Section titled “From the person’s record”](#from-the-persons-record)

1.  Open the person’s record and choose **Safety org. chart**.
2.  Click the **New** icon.
3.  Select one or more roles and confirm. The list shows the roles of the offices the person belongs to.

## Set since when the person holds the role

[Section titled “Set since when the person holds the role”](#set-since-when-the-person-holds-the-role)

The assignment applies straight away and with no end date. To enter the start date, or the date the person stops holding the role:

1.  In the role’s **People** tab, select the holder.
2.  Click the existence period icon in the toolbar.
3.  Set the dates and save.

See [Existence periods](/first-steps/existence-periods). The dates appear in the appointment letter.

A concluded assignment is not deleted: with its period closed it stays in the **History**, and the chart keeps track of who held the role in the past.

To print the holder’s appointment letter, see [Print an appointment letter and the safety organization chart](/safety-roles/print-appointment).

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