Use the course attendance register

The course attendance register is specific to training actions. Unlike a checklist it needs no content configuration: 4HSE generates the structure and loads the enrolled participants by itself.

Activation

The course is in the office menu, under Actions → Training → Courses.

1. On the course, configure a new form.
2. Choose Course attendance register as the type.
3. Save.

From this moment the register is associated with every session of that course, and imports the list of the workers enrolled in each one.

Filling it in during the session

1. Go to the Sessions section of the training courses.
2. Find the session the register belongs to.
3. Select the session date in the DATE tab.
4. Click Run.

The register opens with the names preloaded. The person in charge records attendance in real time, including entry and exit times and the participants’ signatures.

Tip

Enrol the participants in the session before filling in the register: it loads the names from the enrolment list.

Note

The register is dynamic: if the enrolment list changes, reopening the register reflects the change without reconfiguring anything.

Where the saved register ends up

Once saved, the register becomes a document attached to the session date:

1. Open the session date detail with a double click.
2. Go to Attachments, where the generated .html file is available.