Glossary

Term	What it means
Approval	The check by which a project manager validates a certificate issued by a supplier. Until it is approved, the certificate does not make the action valid. See Approvals.
Archive	The 4HSE file system, organised into folders, at project or office level. See Files and attachments.
Associated user	The account associated with a person, which lets them see their own safety position. See The associated user.
Attachment	A file linked to an element. It is a link to the archive, not a copy: the same document can be attached in several places. See Where attachments live.
Certificate	The proof that an obligation has been met, carrying the expiry date from which the renewal is calculated. It is what moves a status from New to Valid.
Company	The organisation whose safety is being managed. In 4HSE it is represented by a project.
Course	The definition of a training action. Its delivery on a given date is the edition.
Customer	In the multi-company panel, an organisation for which a partner manages one or more projects. It is not a role inside a project. See The multi-company panel.
Desktop	The screen with the project icons and the taskbar. The other one is the Home.
Digest	The periodic email summary of activities that are due, overdue or new. It is a personal preference, distinct from notifications. See Configure the digest.
Edition	The session of a training action: the course delivered on a given date.
Employee	What the product calls a person assigned to a project. It is the unit the licence counts: active employees, assigned employees. The documentation uses person.
Equipment	A material resource: a machine or a tool used in the work.
Event	An accident, an incident or near miss, a non-compliance, a report or a request, recorded in the office event register. See Incidents and events.
Existence period	The interval during which an element was part of the project. An element with no period of its own inherits its parent’s. See Existence periods.
External worker	A person who does not belong to the organisation. Registered like any other: what makes them external is what they are linked to, not where they are registered.
Fitness for the job	The outcome of a health surveillance examination: it is what the certificate attests in that area.
Form	A checklist or a register attached to an action, filled in during the activity and attached to the certificate. See Forms.
Hazard	A potential source of harm. It becomes a risk when it is present in a work phase where people work.
Home	The screen with the dashboards and the schedule. The other one is the desktop.
Homogeneous group	A set of workers exposed to similar risks, regardless of their individual activity or role. See Worker groups.
Incident	An event that caused damage or interrupted the activity, without consequences for people. Different from an injury.
Initial and residual risk	The value of a risk without the prevention measures, and what is left after applying them. See Initial and residual risk.
Injury	An event that caused harm to a worker.
Job	The professional role a person holds. It can be the aggregator the risk is assessed around. See Worker groups.
Maintenance order	The session of a maintenance action: the job carried out on a given date.
Maintenance plan	The definition of a maintenance action: what has to be maintained, and how often.
Material resource	The equipment, the work environments and the substances used in the work. They are where hazards come from.
Medical examination	The session of a health surveillance action: the check carried out on a given date.
Multi company	The panel that gathers several projects under a single login. See The multi-company panel.
Near miss	An event that could have caused harm and did not, by chance or because someone intervened.
Non-conformity	A departure from a procedure, a standard or a requirement, without any event having occurred.
Notification	An automatic message tied to one event or one deadline. Different from the digest, which is a summary. See Enable notifications.
Office	An operational site of the organisation: a plant, a warehouse, a construction site. It is where safety is managed. See Company, offices and workers.
Organization unit	A department or division of the company organization chart, which a person can belong to with a company role. See Build the company organization chart.
Partner	Someone who manages 4HSE projects on behalf of their own customers, from the multi-company panel.
Past compliance	An obligation already met in the past, recorded without scheduling a session. See Register past compliance.
Permission	What a user can do on an entity. Not to be confused with a permit to work. See Set permissions.
Permission group	The predefined set of permissions of an entity — admin, manager, user. Permissions are assigned by putting a user in a group, never one by one. See The permission system.
Permit to work	The authorisation to carry out a hazardous job within a defined interval, verifiable on site through a QR code. See Permits to work.
Person	Someone who works, registered with their personal data and their safety position. Not a user: connecting the two is optional. See Users and people.
PPE	Personal protective equipment: helmets, gloves, footwear, harnesses. See PPE delivery.
PPE delivery	The session of a personal protection action: the record of the device handed over.
PPE equipment	The definition of a personal protection action: which device is due to whom.
Prescription	The definition of a health surveillance action: which checks are due to whom.
Prevention action	An obligation tracked over time, in five types: training, health surveillance, maintenance, PPE delivery, procedure. It defines the need; its execution is the session. See Prevention and protection actions.
Procedure	The fifth type of action: a document or a process to be reviewed periodically. Its execution is the report. Not to be confused with the wizards of the interface. See Procedures.
Project	The container for the safety management of a single organisation: offices, people, suppliers and configuration.
PxD matrix	The probability × damage grid used to give a risk its value. See The PxD matrix.
Recipient	Who or what is subject to an action. Not always a person: for maintenance it is a piece of equipment, an environment or a substance. See Terminology by action type.
Report	The session of a procedure action: the review or application recorded on a given date.
Risk	A hazard present in a work phase where people operate. It is measured twice, before and after the measures. See Risk assessment.
Risk aggregator	The structure a project’s assessment is organised around: work phase, job or homogeneous group. See Risk aggregators.
Role on an action	Manager, Assignee, Observer or Recipient. It decides who receives the notifications of that action, and it applies to events too.
Safety organisation chart	The structure of the organisation’s safety roles, and who holds them. See Safety roles.
Safety role	A figure in the safety organisation chart: safety manager, workers’ representative, supervisor, fire warden. See Safety roles.
Scheduler	The point where all the deadlines of a project or an office converge. See Scheduler and notifications.
Session	The execution of an action on a given date. Each type calls it by its own name: edition, examination, order, delivery, report.
Status	New, Valid, Expiring, Expired, Revoked, Rejected. Never set by hand: always derived from the certificates and their dates. See Statuses.
Substance	A material resource: a chemical product used in the work.
Template	It has two senses. In Copy, templates and import it is a model office or project to copy from; in Printing and exporting it is the layout of a document.
User	An account that logs in to 4HSE, identified by an email address. Permissions are assigned to it. Not a person.
Widget	A form built in the 4HSE Designer and saved as a file in the archive, rather than attached to an action. See Widgets.
Work environment	A material resource: the physical place where an activity is carried out.
Work phase	The description of an activity actually carried out in an office. It is the unit the risk assessment is built around, and the point where people, resources and hazards meet.