Company, offices and workers

Before anything can be assessed, scheduled or certified, 4HSE has to know what your organisation looks like. That description has three levels.

Level	What it represents
Project	the safety management project of a single organisation
Office	an operational site of that organisation: a plant, a warehouse, a branch
Person	someone who works there, internal or external

The office is where safety happens

Almost everything in 4HSE depends on the office, not the project: work phases, prevention actions, material resources, permissions per functional area. A project with one office is perfectly normal; a project with no offices can hold nothing.

This is also why moving a worker from one office to another is not an edit to a field but a guided procedure: what follows the person are their obligations.

Person, not user

A person is the individual registered in the project, with their personal data, their job and their safety position. A user is an account that logs in. They are different things, and connecting them is optional — see Users and people.

Most workers are people without an account. A worker who has to see their own position gets an associated user.

What a person accumulates

Once registered, a person becomes the place where everything about them converges: the work phases they take part in, their jobs, their homogeneous groups, the safety roles they hold, the prevention actions assigned to them, the events they were involved in, and their documents. The full list is in The tabs of a person.

The company organization chart

Besides the offices, the project can describe the company’s internal structure: its divisions, departments, teams. These are the organization units, arranged in a tree and gathered in the project’s Organization chart menu. Each person placed in a unit has a company role, for example manager or operator, and a person can be in several units.

The company organization chart belongs to the project, not to an office, and describes how the company is organised: it carries no risks or prevention actions. To group workers for safety purposes there are jobs and homogeneous groups (see Worker groups); safety figures, such as the supervisor, are managed in the office’s safety organization chart.

To build it, see Build the company organization chart.